Win Victorian government tenders

Upload a Victorian government tender pack (PDF or Word) from Buying for Victoria, formerly Tenders VIC, and get compliant, criteria-by-criteria response drafts, built from your business's real evidence. For Victorian businesses bidding on state government work.

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  • Buying for Victoria opportunities
  • State and local government
  • Every industry

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RFQ-2026-0148

Commercial cleaning services

Department of Regional Services

Sample tender
  1. Read: Tender read, done
  2. Evidence: Evidence checked, done
  3. Plan: Bid planned, done
  4. Draft: Answers drafted, done
  5. Review: Panel review, done
  6. Fix: Fixed and re-scored, done

Criterion 4 win-ready at 889 requirements tracked

  1. Fixed and re-scoredStep 6 · Bid writer and evaluation panel

    Fixed automatically and re-scored 88, win-ready. 8 of 8 claims backed by the evidence.

  2. Panel reviewStep 5 · Evaluation panel

    Scored 78. Flagged 2 claims the evidence doesn’t back.

  3. Answers draftedStep 4 · Bid writer

    Criterion 4, relevant experience: 466 of 500 words.

  4. Bid plannedStep 3 · Bid strategist

    Worth bidding, high confidence. 7 win themes, led by “Proven government cleaning delivery at multi-site scale”.

A sample business and tender. Every scan is real BidShortlist output, and the scores are marks from its AI panel review, not a chance of winning. See all six stages

For Victorian businesses bidding on state work

Victorian procurement spans every sector. Whatever you supply, BidShortlist drafts your answers to state tenders from the work you have already done.

Goods and construction
Builders, manufacturers and suppliers responding to Victorian goods and construction tenders.
Technology and digital
IT, software and cybersecurity providers writing responses to Victorian digital opportunities.
Services and advisory
Consultants, health, facilities and professional services bidding on Victorian contracts.

What Victorian tenders can you win?

BidShortlist drafts responses for any Victorian government procurement you bring it, in any category.

  • Goods and equipment supply
  • Construction and infrastructure
  • IT and digital services
  • Professional and consulting services
  • Health and community services
  • Facilities and maintenance

Covers Victorian state government tenders. Federal opportunities (open Australia-wide) are supported too.

Example Victorian agencies

  • Department of Transport & PlanningVIC
  • Victorian School Building AuthorityVIC
  • Department of HealthVIC
  • Department of Justice & Community SafetyVIC
  • Major Road Projects VictoriaVIC
  • VicTrackVIC

How it works

Set up your evidence once: upload certificates, insurance and policies as PDF or Word, paste your capability statement, or build one with us. You check the facts it pulls out, and the files are deleted.

  1. Step 1: Plan

    Upload the whole tender pack, up to 10 PDF or Word files, including any response schedules and addenda. BidShortlist lists every criterion, word limit and mandatory item, and tells you if the tender mentions a document you left out. Three checks follow, in order: your evidence against the tender, an honest bid or no-bid, and a strategy.

  2. Step 2: Answers

    Every criterion is drafted from your evidence and kept inside its word limit. An AI evaluation panel then checks every answer, and anything the writer can fix is fixed and scored again before you see it. When your evidence runs out, it asks you the question instead of guessing, or writes a starter answer with the gaps marked so you can fill them in.

  3. Step 3: Final checks

    Every answer carries its AI panel score and the evidence behind each claim. Then the whole bid is read as one for contradictions and promises you can’t keep. You get a list of what to fix, a lodgement checklist and a Word document ready to lodge.

Why Victorian businesses use BidShortlist

A bid can be ruled out on compliance before anyone reads the writing: a criterion left out, an answer over the limit, a mandatory item missing. That is what BidShortlist checks for. Here is one criterion from a sample tender, answered by a general chatbot and by BidShortlist.

A chatbot, with a good prompt

You run the process

Its reply, as written

# C1. Relevant Experience Coastal Commercial Cleaning Pty Ltd is an Australian-owned commercial cleaning company established in 2012. We have 140 staff and service government, education and healthcare sites across NSW and the ACT. We specialise in daily office cleaning, periodic deep cleans and infection-control cleaning for occupied…

See exactly what we asked

I'm responding to a government tender and need help with one of the selection criteria. Please write my response using only the information about my business below. Don't make anything up. The response has a limit of 500 words. Selection criterion (weighted 40%): C1. Relevant experience. Describe your experience delivering commercial cleaning services to comparable government or commercial sites in the last three years. Include the scale of sites, contract value and outcomes achieved. Word limit: 500 words. About my business: Business: Coastal Commercial Cleaning Pty Ltd ABN: 54 612 908 331 Industry: Commercial cleaning and facilities services Capability statement: Coastal Commercial Cleaning is an Australian-owned commercial cleaning company established in 2012, with 140 staff servicing government, education and healthcare sites across NSW and the ACT. We specialise in daily office cleaning, periodic deep cleans, and infection-control cleaning for occupied government buildings. We hold ISO 9001 (quality) and ISO 45001 (WHS) certification, and all field staff complete police checks and an accredited cleaning induction before deployment. Our model combines a dedicated site supervisor, digital scheduling and a 2-hour response standard for ad hoc requests. More detail: - Public liability insurance — $20 million: Public and products liability cover of $20,000,000 any one occurrence with Allianz Australia, policy PLI-884217, current to 30 September 2027. Certificate of currency available on request. - Workers compensation insurance: Current workers compensation insurance with icare NSW, policy WC-5521903, covering all 140 employees as required under the Workers Compensation Act 1987. Renewed annually. - ISO 9001 and ISO 45001 certification: Certified to ISO 9001:2015 (Quality) and ISO 45001:2018 (Occupational Health and Safety) by SAI Global, certificate QEC-22841, audited annually. A documented Work Health and Safety management system governs all sites. - Department of Education regional offices, NSW: Daily commercial cleaning across 18 regional office sites since 2021, contract value $480,000 per year. Maintained an average monthly quality-audit score of 96% and reduced cleaning-related complaints by 40% in the first year through a fixed supervisor model and digital issue logging. - Central Coast Local Health District clinics: Infection-control cleaning of 9 community health clinics, 2019 to 2024, contract value $310,000 per year. Delivered to National Safety and Quality Health Service standards with zero critical audit findings across five years. - Trained, police-checked workforce: All 140 field staff hold a current National Police Check and complete an accredited cleaning and WHS induction before deployment. Staff turnover is 12%, well below the industry average, supported by above-award pay and ongoing training. - Referee — Department of Education: David Nguyen, Facilities Manager, NSW Department of Education, 02 5550 1647, available to confirm performance on the regional offices contract.

  • Left to you: Answers the requirement you paste in. You find the other 8 in the pack and paste in each one.
  • Left to you: 526 words for a 500-word limit. You count and cut.
  • Left to you: A markdown heading to tidy before it goes in a portal.
  • Left to you: Claims are checked only if you check them. 5 of 8 in this answer were fully backed by the evidence.
  • Left to you: Nothing keeps track of which answers are done, waiting on you or over the limit.
  • Left to you: No bid pack. You put the document, the attachments and the checklist together.

BidShortlist, on the same tender

It runs the process. You supply the facts and approve.

  1. Read: Tender read, done
  2. Evidence: Evidence checked, done
  3. Plan: Bid planned, done
  4. Draft: Answers drafted, done
  5. Review: Panel review, done
  6. Fix: Fixed and re-scored, done
  • Done for you: All 9 requirements found: 3 mandatory, 4 weighted criteria and 2 attachments to lodge.
  • Done for you: Every answer drafted from your evidence and kept inside its word limit, counted by software. This one: 369 of 500 words.
  • Done for you: Plain text for the portal, with no markdown or em dashes.
  • Done for you: Every claim checked against your evidence, naming the item behind it: 8 of 8 backed here. What the first draft overstated was fixed before you saw it, with the reason.
  • Done for you: What only you know, like pricing, declarations and your plans for this contract, comes back to you as a short list instead of a guess.
  • Done for you: A Word bid pack: every answer, a compliance summary, what’s still outstanding and a lodgement checklist.

The claim check, on these two answers

Quoted exactly from each answer. The company is a made-up sample.

Caught in the chatbot’s answer

  • “Staff turnover is 12%, well below the industry average”

    Only partly backedThe industry benchmark has no source in the evidence.

  • “these contracts represent $790,000 in annual contract value”

    Only partly backedThe contracts ran over different periods, so the combined figure is misleading.

Backed in BidShortlist’s answer

  • “daily commercial cleaning across 18 regional office sites”

    Evidence: Department of Education regional offices, NSW

  • “infection-control cleaning across 9 community health clinics from 2019 to 2024”

    Evidence: Central Coast Local Health District clinics

  • “certified to ISO 9001:2015 (Quality) and ISO 45001:2018”

    Evidence: ISO 9001 and ISO 45001 certification

How we compared: the chatbot (Claude Sonnet 5.5) got one well-written request, shown above, with the same company details. BidShortlist drafts and reviews with the same model. On this criterion, BidShortlist’s own AI reviewer scored the chatbot’s answer 66 and BidShortlist’s 88. It’s our reviewer, so take that as a rough guide, not proof. A panel score is an AI assessment of one answer, never a prediction of who wins. Run on 5 October 2026.

Common questions

How does BidShortlist help with Victorian tenders?

You upload the tender documents from Buying for Victoria. BidShortlist extracts every selection criterion, mandatory requirement and word limit, then drafts evidence-backed responses grounded in your business experience. You edit, compliance-check, and export to Word.

Does it cover both state and federal?

Yes. It works for Victorian state tenders and federal (AusTender) opportunities, which are open to suppliers Australia-wide.

Will it fabricate experience?

No. Responses use only the evidence you provide. If a criterion needs evidence you haven't supplied, it tells you what's missing rather than inventing it.

How much does it cost?

First bid free, then $149 per bid (pay as you go) or $199/month for up to 15 bids (Professional).

Win your next Victorian contract

Upload the tender you want to win and get every criterion answered from your own evidence. Your first bid is free.

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No credit card. Your first bid is free.