An AI bid writer for Australian government tenders

Upload the tender pack, PDF or Word, and get an answer to every selection criterion, drafted from your own evidence and then scored the way an evaluation panel would score it. Nothing is invented.

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First bid free. No credit card.

RFQ-2026-0148

Commercial cleaning services

Department of Regional Services

Sample tender
  1. Read: Tender read, done
  2. Evidence: Evidence checked, done
  3. Plan: Bid planned, done
  4. Draft: Answers drafted, done
  5. Review: Panel review, done
  6. Fix: Fixed and re-scored, done

Criterion 4 win-ready at 889 requirements tracked

  1. Fixed and re-scoredStep 6 · Bid writer and evaluation panel

    Fixed automatically and re-scored 88, win-ready. 8 of 8 claims backed by the evidence.

  2. Panel reviewStep 5 · Evaluation panel

    Scored 78. Flagged 2 claims the evidence doesn’t back.

  3. Answers draftedStep 4 · Bid writer

    Criterion 4, relevant experience: 466 of 500 words.

  4. Bid plannedStep 3 · Bid strategist

    Worth bidding, high confidence. 7 win themes, led by “Proven government cleaning delivery at multi-site scale”.

A sample business and tender. Every scan is real BidShortlist output, and the scores are marks from its AI panel review, not a chance of winning. See all six stages

What it does, in order

Set up your evidence once: upload certificates, insurance and policies as PDF or Word, paste your capability statement, or build one with us. You check the facts it pulls out, and the files are deleted.

  1. Step 1: Plan

    Upload the whole tender pack, up to 10 PDF or Word files, including any response schedules and addenda. BidShortlist lists every criterion, word limit and mandatory item, and tells you if the tender mentions a document you left out. Three checks follow, in order: your evidence against the tender, an honest bid or no-bid, and a strategy.

  2. Step 2: Answers

    Every criterion is drafted from your evidence and kept inside its word limit. An AI evaluation panel then checks every answer, and anything the writer can fix is fixed and scored again before you see it. When your evidence runs out, it asks you the question instead of guessing, or writes a starter answer with the gaps marked so you can fill them in.

  3. Step 3: Final checks

    Every answer carries its AI panel score and the evidence behind each claim. Then the whole bid is read as one for contradictions and promises you can’t keep. You get a list of what to fix, a lodgement checklist and a Word document ready to lodge.

Five AI specialists take your bid through six stages

A general chatbot does every job in one go and marks its own work. BidShortlist hands your tender from one specialist to the next, like a parcel through its scans, and each one checks what came before. In the last stage the bid writer and the evaluation panel work together. This is the sample tender, stage by stage.

  1. Tender read

    Tender reader · Step 1 of 6

    Done

    Reads the whole tender pack, PDF and Word, and lists every requirement, word limit and attachment.

    On the sample tender: 9 requirements found: 3 mandatory, 4 weighted criteria (40%, 30%, 20%, 10%) and 2 attachments to lodge.

    Requirements found in the sample tender
    #RequirementAnswer
    1Public liability insuranceYes or no
    2Workers compensationYes or no
    3AcknowledgementAcknowledge
    4Relevant experience40% · 500 words
    5Methodology and quality30% · 400 words
    6Workforce and capability20% · 300 words
    7Value for money10% · 200 words
    8Completed pricing schedule (Attachment 1)Attach
    9Certificate of currency for public liability insuranceAttach

  2. Evidence checked

    Evidence checker · Step 2 of 6

    Done

    Checks your evidence against every requirement before a word is written, and marks what only you can supply.

    On the sample tender: 4 requirements strongly backed, 1 moderate, 1 needs your input (value for money). No disqualifying gaps.

    • StrongPublic liability insuranceCover of $20,000,000 any one occurrence meets the $20 million minimum and is current. Have the certificate of currency ready to attach.
    • StrongWorkers compensationCurrent workers compensation cover under the Workers Compensation Act 1987, renewed annually. Confirm the current renewal date when responding.
    • StrongRelevant experienceTwo government projects give site scale, contract value and outcomes, and there is a named referee. The health district contract ran 2019 to 2024, so only part of it falls within the last three years. Make the recency explicit in the response.
    • ModerateMethodology and qualityThe approach elements are present: QA certification, supervisor model, digital scheduling and issue response time. There is no detailed documented QA, scheduling or escalation process, so these will need to be written up in the response.
    • StrongWorkforce and capabilityEvidence covers recruitment checks, induction, training and retention. Coverage and relief arrangements for absences are not described, so add a short explanation of them.
    • Needs your inputValue for moneyPricing for this tender is supplier-specific and must come from the supplier. Past contract values and outcomes can support a value-for-money narrative, but there is no pricing model or rate evidence yet.

  3. Bid planned

    Bid strategist · Step 3 of 6

    Done

    Gives an honest bid or no-bid, then sets the win themes and the angle for each criterion.

    On the sample tender: Worth bidding, high confidence. 7 win themes, led by “Proven government cleaning delivery at multi-site scale”.

    Worth bidding, high confidence

    Coastal Commercial Cleaning appears to meet all three mandatory conditions and has strong, directly relevant government cleaning experience, ISO-certified quality and WHS systems, and…

    Win themes

    1. 1Proven government cleaning delivery at multi-site scale
    2. 2Fixed supervisor model with digital scheduling and issue logging
    3. 3Independently certified quality and WHS systems
    4. 4Stable, vetted and trained workforce
    5. 5Demonstrated high-standard, controlled-environment cleaning
    6. 6Verified compliance and low mandatory-condition risk
    7. 7Value for money through quality, retention and fewer complaintsWeak, needs your pricing

  4. Answers drafted

    Bid writer · Step 4 of 6

    Done

    Drafts every criterion from your evidence alone, inside the word limit. If the evidence isn’t there, it asks you.

    On the sample tender: Criterion 4, relevant experience: 466 of 500 words.

    Criterion 4: Relevant experience (40%)

    466 / 500 words

    Coastal Commercial Cleaning Pty Ltd is an Australian-owned commercial cleaning company established in 2012. We employ 140 staff and service government, education and healthcare sites across NSW and the ACT. Our work centres on daily office cleaning, periodic deep cleans and infection-control cleaning in occupied government buildings, which is the type of service the Department of Regional Services is seeking. Our closest match to this requirement is the NSW Department…

  5. Panel review

    Evaluation panel · Step 5 of 6

    Done

    Checks each answer as soon as it’s written: marks it out of 100 the way a government panel would and checks every claim against your evidence. The mark is an AI assessment, not a prediction that you’ll win.

    On the sample tender: Scored 78. Flagged 2 claims the evidence doesn’t back.

    78/ 100, AI panel score

    Needs work: 2 claims flagged

    Not backed by the evidence

    We run it with a fixed supervisor model and digital issue logging, so each site has a consistent point of accountability and every issue is recorded and tracked.

    Panel note: Remove the unevidenced claims that issues are 'closed' and that 'every issue is recorded and tracked' (the evidence only shows digital issue logging).

  6. Fixed and re-scored

    Bid writer and evaluation panel · Step 6 of 6

    Done

    Fixes what the panel flagged before you see the answer, says why for each change, and has the panel score it again. A fix is kept only if it scores higher. Before you export, the panel also reads the whole bid as one.

    On the sample tender: Fixed automatically and re-scored 88, win-ready. 8 of 8 claims backed by the evidence.

    11 changes before you saw it. This one, with its reason:

    We run it with a fixed supervisor model and digital issue logging, so each site has a consistent point of accountability and every issue is recorded and tracked.logging.

    Why: Removed 'every issue is recorded and tracked' and the accountability claim, because your evidence only shows digital issue logging, not tracking or closure.

    Re-scored 78 → 88Win-ready8 of 8 claims backed by the evidence

An AI bid writer next to a general chatbot

With a good prompt, a general chatbot will write a decent answer to one criterion, and a few rounds of edits will improve it. Below is a real one, on the same AI model BidShortlist uses. A tender is more than one answer, though: the sample has 9 requirements, and real ones can run past 50. The work is finding every one, answering each from facts you can prove, staying inside the limits, catching anything your evidence doesn’t back, and knowing what’s still left to do. That’s the part BidShortlist does.

A chatbot, with a good prompt

You run the process

Its reply, as written

# C1. Relevant Experience Coastal Commercial Cleaning Pty Ltd is an Australian-owned commercial cleaning company established in 2012. We have 140 staff and service government, education and healthcare sites across NSW and the ACT. We specialise in daily office cleaning, periodic deep cleans and infection-control cleaning for occupied…

See exactly what we asked

I'm responding to a government tender and need help with one of the selection criteria. Please write my response using only the information about my business below. Don't make anything up. The response has a limit of 500 words. Selection criterion (weighted 40%): C1. Relevant experience. Describe your experience delivering commercial cleaning services to comparable government or commercial sites in the last three years. Include the scale of sites, contract value and outcomes achieved. Word limit: 500 words. About my business: Business: Coastal Commercial Cleaning Pty Ltd ABN: 54 612 908 331 Industry: Commercial cleaning and facilities services Capability statement: Coastal Commercial Cleaning is an Australian-owned commercial cleaning company established in 2012, with 140 staff servicing government, education and healthcare sites across NSW and the ACT. We specialise in daily office cleaning, periodic deep cleans, and infection-control cleaning for occupied government buildings. We hold ISO 9001 (quality) and ISO 45001 (WHS) certification, and all field staff complete police checks and an accredited cleaning induction before deployment. Our model combines a dedicated site supervisor, digital scheduling and a 2-hour response standard for ad hoc requests. More detail: - Public liability insurance — $20 million: Public and products liability cover of $20,000,000 any one occurrence with Allianz Australia, policy PLI-884217, current to 30 September 2027. Certificate of currency available on request. - Workers compensation insurance: Current workers compensation insurance with icare NSW, policy WC-5521903, covering all 140 employees as required under the Workers Compensation Act 1987. Renewed annually. - ISO 9001 and ISO 45001 certification: Certified to ISO 9001:2015 (Quality) and ISO 45001:2018 (Occupational Health and Safety) by SAI Global, certificate QEC-22841, audited annually. A documented Work Health and Safety management system governs all sites. - Department of Education regional offices, NSW: Daily commercial cleaning across 18 regional office sites since 2021, contract value $480,000 per year. Maintained an average monthly quality-audit score of 96% and reduced cleaning-related complaints by 40% in the first year through a fixed supervisor model and digital issue logging. - Central Coast Local Health District clinics: Infection-control cleaning of 9 community health clinics, 2019 to 2024, contract value $310,000 per year. Delivered to National Safety and Quality Health Service standards with zero critical audit findings across five years. - Trained, police-checked workforce: All 140 field staff hold a current National Police Check and complete an accredited cleaning and WHS induction before deployment. Staff turnover is 12%, well below the industry average, supported by above-award pay and ongoing training. - Referee — Department of Education: David Nguyen, Facilities Manager, NSW Department of Education, 02 5550 1647, available to confirm performance on the regional offices contract.

  • Left to you: Answers the requirement you paste in. You find the other 8 in the pack and paste in each one.
  • Left to you: 526 words for a 500-word limit. You count and cut.
  • Left to you: A markdown heading to tidy before it goes in a portal.
  • Left to you: Claims are checked only if you check them. 5 of 8 in this answer were fully backed by the evidence.
  • Left to you: Nothing keeps track of which answers are done, waiting on you or over the limit.
  • Left to you: No bid pack. You put the document, the attachments and the checklist together.

BidShortlist, on the same tender

It runs the process. You supply the facts and approve.

  1. Read: Tender read, done
  2. Evidence: Evidence checked, done
  3. Plan: Bid planned, done
  4. Draft: Answers drafted, done
  5. Review: Panel review, done
  6. Fix: Fixed and re-scored, done
  • Done for you: All 9 requirements found: 3 mandatory, 4 weighted criteria and 2 attachments to lodge.
  • Done for you: Every answer drafted from your evidence and kept inside its word limit, counted by software. This one: 369 of 500 words.
  • Done for you: Plain text for the portal, with no markdown or em dashes.
  • Done for you: Every claim checked against your evidence, naming the item behind it: 8 of 8 backed here. What the first draft overstated was fixed before you saw it, with the reason.
  • Done for you: What only you know, like pricing, declarations and your plans for this contract, comes back to you as a short list instead of a guess.
  • Done for you: A Word bid pack: every answer, a compliance summary, what’s still outstanding and a lodgement checklist.

The claim check, on these two answers

Quoted exactly from each answer. The company is a made-up sample.

Caught in the chatbot’s answer

  • “Staff turnover is 12%, well below the industry average”

    Only partly backedThe industry benchmark has no source in the evidence.

  • “these contracts represent $790,000 in annual contract value”

    Only partly backedThe contracts ran over different periods, so the combined figure is misleading.

Backed in BidShortlist’s answer

  • “daily commercial cleaning across 18 regional office sites”

    Evidence: Department of Education regional offices, NSW

  • “infection-control cleaning across 9 community health clinics from 2019 to 2024”

    Evidence: Central Coast Local Health District clinics

  • “certified to ISO 9001:2015 (Quality) and ISO 45001:2018”

    Evidence: ISO 9001 and ISO 45001 certification

How we compared: the chatbot (Claude Sonnet 5.5) got one well-written request, shown above, with the same company details. BidShortlist drafts and reviews with the same model. On this criterion, BidShortlist’s own AI reviewer scored the chatbot’s answer 66 and BidShortlist’s 88. It’s our reviewer, so take that as a rough guide, not proof. A panel score is an AI assessment of one answer, never a prediction of who wins. Run on 5 October 2026.

Common questions

How much does BidShortlist cost?

Your first bid is free, with no credit card. After that, pay as you go is $149 per bid with no commitment, or Professional is $199 a month for up to 15 bids. You see the full quality of your first bid before you pay anything.

Can AI really write a government tender response?

It can write a strong first draft when it works from your real evidence and you review the result. BidShortlist pulls out every selection criterion, drafts an answer to each from your evidence, scores it the way a panel would and checks compliance. It won’t invent projects, numbers or accreditations.

I’m a bid writer or consultant. Is this for me?

Yes. It extracts the criteria and drafts from the evidence you load, so you start from a full first draft instead of a blank page and spend your time on strategy, win themes and polish.

Is the writing any good?

It’s written the way an experienced Australian bid writer would write it: plain English, criterion by criterion, with your real results in it. Each answer is then scored by an AI reviewer the way an evaluation panel would, so weak or unsupported answers are flagged before you submit.

Will it make up experience I don’t have?

No. Every answer uses only the evidence you provide. If a criterion needs proof you haven’t supplied, it tells you what’s missing, because an over-claim can cost you the contract.

Put it on your next tender

Upload the tender you want to win and get every criterion answered from your own evidence. Your first bid is free.

Start your free bidSee pricing

No credit card. Your first bid is free.